CONSTITUTION

PREAMBLE

We declare and establish this constitution to preserve and secure the principles of our faith and to govern this body in an orderly manner. This constitution will preserve the liberties of each individual church member and the freedom of action of this body in relation to other churches.

ARTICLE I. NAME

This body will be known as Edgewood Baptist Church, of Hopkinsville, Christian County, Kentucky.

ARTICLE II. PURPOSE

The purpose of this body will be to carry out the Great Commission of our Lord, Jesus Christ as found in Matthew 28:18-20.

ARTICLE III. ARTICLES OF FAITH

This church affirms the Baptist Faith and Message as adopted by the Southern Baptist Convention.

However, that statement of faith does not exhaust the extent of our beliefs. The Bible itself, as the inspired and infallible Word of God that speaks with final authority concerning truth, morality, and the proper conduct of mankind, is the sole and final source of all that we believe. For purposes of Edgewood Baptist Church’s faith, doctrine, practice, and policy, our pastors and deacon body will represent the final interpretive authority on the Bible’s meaning and application.

We believe that all human life is sacred and created by God in his image. Human life is of inestimable worth in all its dimensions, including pre-born babies, the aged, the physically or mentally challenged, and every other stage or condition from conception through natural death. We are therefore called to defend, protect, and value all human life. (Psalm 139)

Because God has ordained marriage and defined it as the covenant relationship between a man and a woman, Edgewood Baptist Church will only recognize marriages between a biological man and a biological woman. Further, the pastors and staff of Edgewood shall only participate in weddings and solemnize marriages between one biological man and one biological woman. Finally, the facilities and property of Edgewood Baptist Church shall only host weddings and activities pertaining to such weddings between one biological man and one biological woman.

ARTICLE IV. CHURCH COVENANT

Each member affirms the covenant below:

God established a covenant relationship, first with His people—Israel, and then a new covenant with His people—the church. Therefore, as members of God’s covenant family known as Edgewood Baptist Church, we commit ourselves to God and to one another to be Christlike in our lives and relationships through the presence, guidance, and power of God’s Holy Spirit.

We will love one another as Christ loved us, honor one another above ourselves, be kind and compassionate to one another, encourage and build up one another, comfort one another, and offer hospitality to one another. We will have a spirit of unity based on our common bond in Christ, be united in mind and convictions, meet together regularly, have equal concern for each other, suffer when one suffers and rejoice when another is honored, and consider others more important than ourselves. We will use our God-given knowledge to instruct one another, use our spiritual gifts to bless one another, use the Word of Christ to teach and admonish one another, and nurture one another toward spiritual maturity measured by the life and ministry of Jesus. We will confess our sins to one another, pray for each other, warn those who are idle, encourage the discouraged, help the weak, be patient with one another, forgive one another as the Lord forgave us, and gently restore those who sin. We will not talk negatively about one another, not pass judgment on one another, not put any stumbling block in one another’s way, not be morally impure, not use obscenities, not be greedy, but we will be filled with the Spirit. We will let the light of our godly lives shine together to bring glory to God.26

(Footnotes may be found at the end of the Constitution.)

ARTICLE V. CHARACTER

Section 1. Polity: The government of this church is vested solely in its membership. It is subject to the control of no other ecclesiastical body.

Section 2. Affiliation: So far as it is consistent with the Word of God, this church will cooperate with and have representation in the denominational causes sponsored by the Christian County Baptist Association, the Kentucky Baptist Convention and the Southern Baptist Convention.

ARTICLE VI. LICENSE & ORDINATION

Section 1. License: When a member of this church announces a call to the ministry, the church may license them as an acknowledgment of their call to the ministry and encouragement to make preparation for it. The clerk of the church may furnish them with a copy of the minutes and a certificate of license as their credential. It is understood that the performance of civil duties by the member will be governed by state law.

Section 2. Ordination: In the event this church has been requested to ordain a member to the ministry, the following procedure will be followed:

● The church will express its approval of the candidate by voting to consider their ordination. It will invite messengers from neighboring Baptist churches to form a council to examine the candidate and report to this church. Upon receipt of a favorable report from the council, the church will proceed with the ordination.

ARTICLE VII. PROPERTY & DISSOLUTION

In the event of a liquidation or dissolution of this church, all of its assets and property of every nature and description whatsoever will be paid over and transferred at the direction of the trustees to the Christian County Baptist Association, Kentucky Baptist Convention, or the Southern Baptist Convention.

ARTICLE VIII AMENDMENT

This Constitution and Bylaws may be amended as per the “Amendment” section of the Bylaws.

Church Covenant Scriptural References

BY-LAWS

ARTICLE I. MEMBERSHIP

Section 1. General: The membership of this church shall be comprised of individuals who are believers in the Lord Jesus Christ and affirm the tenets of the Church Constitution, and who offer evidence, by their confession and their conduct, that they are living in accord with their affirmations and this Constitution and By-Laws and are actively pursuing and continuing in a vital fellowship with the Lord Jesus Christ. The membership of this church, under the leadership of the pastors, shall have final authority in all matters of church governance, as set forth and described in these governing documents. This is a sovereign and democratic Baptist Church under the Lordship of Jesus Christ. The membership reserves the right to determine who will be members of this church and the conditions of such membership. The church will maintain a list of all church members.

Section 2. Candidacy: Any person may offer themself as a candidate for membership in this church. Candidates may be presented in any of the following ways:

A. By baptism by immersion upon their profession of faith in Jesus Christ as their personal Savior and Lord.

B. By request for a letter of recommendation from another church of like faith and practice.

C. By statement of conversion and believer’s baptism by immersion when no letter is available.

Candidates for membership will counsel with a pastor who will help them determine the appropriate next steps for any of the above categories. After attending a member orientation, candidates will be presented for church vote at any business meeting. Candidates will become members upon the affirmation of the church.

Section 3. Member Orientation: The church will regularly offer a member orientation. Church members will have participated in the church’s member orientation at least once.

Section 4. Rights: Members alone will have the right to:

● Vote at business sessions.

● Serve as a pastor, deacon, ministry staff, committee member, or trustee of the church.

● Serve in a regular teaching role in the church.

● Represent the church in denominational appointments.

These rights are not intended to prohibit the free participation of non-members in services, taking the ordinances, and ministering alongside members in the church and in the community insofar as the members are willing.

Section 5. Termination of Membership: Membership will be terminated in the following ways:

● Death

● Request of a transfer of letter to another Southern Baptist church

● Upon joining a church of another denomination

● Exclusion by action of this church

● Written request of the member

Section 6. Discipline: It will be the basic purpose of Edgewood Baptist Church to emphasize to its members that every reasonable means will be taken to assist any troubled member. The pastors, other members of the church staff and deacons are available for counsel and guidance. Redemption rather than punishment should be the goal which governs the attitude of one member to another.

Should some serious sin exist which would cause a member to become a liability to the general welfare and witness of the church, every reasonable measure will be taken by the church to restore them through biblical repentance. All such proceedings will be pervaded by a spirit of Christian kindness and forbearance and in accordance with biblical passages like Matthew 18:15-20, 1 Corinthians 5:1-13, and 2 Corinthians 2:5-8. If there is no repentance, the church may proceed to declare the offender to be no longer in the membership of the church.

Any person whose membership has been terminated for any condition which has made it necessary for the church to exclude them may upon their request be restored to the membership by a vote of the church upon evidence of their repentance and reformation.

ARTICLE II. CHURCH OFFICERS

All church officers must be members of the church unless otherwise provided in this article.

Section 1. Pastors: The pastors are responsible for leading the church to function as a New Testament Church. While all the pastors will work together to fulfill their responsibilities, the church will elect one pastor to the role of lead pastor. A pastoral position may be paid or unpaid as dictated by the needs of the church and the willingness of the man filling the position.

A. Pastoral Responsibilities: Working with the deacons and church staff, as appropriate, the pastors
will:

1. Lead the church in performing its tasks.

2. Lead the church to engage in fellowship, worship, evangelism, discipleship and ministry.

3. Proclaim the Word of God.

4. Care for the church’s members.

5. Live exemplary lives (1 Timothy 3:4-5; Hebrews 13:7)

6. Engage in regular prayer and Bible study.

7. Personally disciple believers and share the Gospel with unbelievers.

B. Lead Pastor Vacancy: Whenever a lead pastoral vacancy occurs, the church will adhere to the following process:

1. The personnel committee is responsible for scheduling pulpit supply during lead pastoral vacancies working in cooperation with the remaining pastors, if any.

2. A candidate for the role of interim pastor may be recommended by the personnel committee and elected by the church to serve as needed and as agreed until a new pastor has been called.

C. Pastoral Selection: The need for a pastoral selection will be identified in one of two ways:

1. The church is without a lead pastor.

2. The church identifies the need for an additional pastor.

In such cases, the following process will be followed:

1. A search committee will be recommended by the church council and elected by the
church for the purpose of seeking a suitable pastor.

2. To be considered as a pastor, a candidate must be a man of the highest Christian character according to the biblical qualifications. Additional consideration should be given to those qualities/gifts most pertinent to the anticipated primary role (e.g. preaching, teaching, pastoral care, administration, etc.) of the pastoral candidate.

3. Pastoral election will take place at a business meeting provided the church has been notified at least three weeks in advance.

4. Election will be by ballot requiring an affirmative vote of at least three-fourths of those members present and voting.

5. If the pastor has not been ordained prior to starting at Edgewood, arrangements will be made as soon as possible after he starts for an ordination council and church vote.

6. The pastor will serve until the relationship is terminated by his request or the request of the church.

D. Pastoral Evaluation:

1. An annual evaluation is to be completed for each pastor with the Chairperson(s) of Deacons, Stewardship Committee, and Personnel committee serving as the evaluating committee. The chairman of the Deacons will initiate the evaluation. This evaluation is to be completed prior to the proposed annual budget of each calendar year.

E. Pastoral Termination: The church will adhere to the following termination process for pastors:

1. If the pastor desires to end his service, he will give at least two weeks’ notice at the time of resignation before terminating his responsibilities.

2. If the church desires to end a pastor’s service, upon recommendation from their evaluating team and the Personnel committee and at least a three-fourths majority vote of the church in a special called business meeting, the pastor will be removed.

3. The church will give any paid pastor a severance package of at least thirty (30) days compensation when requiring him to vacate his position.

Section 2. Deacons: Deacons are the servants of the church. They will work in accordance with the meaning and purpose drawn from the New Testament. They will work to achieve the mission of the church.

A. Deacon Responsibilities: Deacons serve with the pastors and church staff in performing ministry tasks. They include, but are not limited to:

1. Proclamation of the Gospel

2. Care for church members and people in the community

3. Administering the benevolence of the church

4. Administering the Lord’s Supper

5. Serving on the safety team rotation

6. Other service-oriented functions as needed by the church

B. Deacon Qualification:

1. A deacon must be a resident male member, at least twenty-one years of age, who has been a member of this church for at least one year prior to his election.

2. He must be a dedicated Christian who loves the church and is loyal in Sunday School and worship attendance. He must be compassionate of heart, cooperative in spirit, visionary in attitude, exemplary in financial stewardship, and above reproach in character, and overall support of the church life and work. He must meet the scriptural qualifications of 1 Timothy 3:8-13.

3. Should a deacon fail to live up to these qualifications, he will be visited by a committee of deacons and asked to make a new commitment. If he should fail to comply with this request, he will be asked to resign from his role as deacon.

C. Deacon Election:

1. Number of Deacons – The active deacon body determines the number of deacons required each year.

2. Nominations –Annual nominations begin the first Sunday in September and conclude September 30. Each member may nominate up to two men for consideration. Nomination forms will be available throughout the nomination period. Upon expiration of the nomination period, a committee consisting of the pastors and deacons rotating from the active status will review the qualifications of the nominees. The committee will inform those who are eligible to serve of their nominations, discuss the qualifications and duties of the office and ascertain the willingness of the nominees to serve if elected.

3. Election – The committee will prepare a ballot of eligible candidates from nominated men who have not previously served as deacon at Edgewood and who have agreed to serve if elected. A sample ballot will be available one week prior to the election, with the actual election to take place on an announced Sunday in October. Each man who receives at least a 75% affirmative vote will be elected.

4. Ordination – An elected candidate who is not an ordained deacon will be given instruction concerning the nature and duties of the office, the doctrines of the New Testament, and the work of the church and the denomination. Once his fitness for the office has been determined by a council called for that purpose, he will be presented to the church for ordination at the earliest feasible time.

5. Men, who have previously served as Deacon at Edgewood and are in good standing, are eligible to return to active deacon status after one year from their completed term. These men will not be included on the ballot but must notify the Deacon Body of their intent to serve during the nomination period.

6. Deacon Term - Deacons will serve three-year terms each on a rotating basis. Deacons who have served their full three-year term must remain off of the active deacon body for at least one year. One who has served less than one year in fulfilling the unexpired term of another deacon will be considered eligible for re-election immediately.

D. Deacon Classification: Deacons will fall into one of the three categories below:

1. Active – The term of service for each deacon will begin on January 1 following their election and end December 31, three years later. At the January deacon’s meeting, the group will elect a chairperson, vice-chairperson and secretary. Vacancies in these offices may be filled as they occur.

2. Reserve – To consist of all elected, ordained deacons who meet the qualifications as set forth above and who are neither emeritus deacons nor on the active list. Reserve deacons may be requested to serve with the active deacons in some ministry where their help is needed. In such cases, the request will come from the chairperson or vice-chairperson of the active deacon body.

3. Emeritus – The church may elect to honorary life membership (Deacon Emeritus) any deacon who, by reason of age or infirmity and after honorable service to the church, is no longer able to render active service. They may meet and counsel with the active deacons whenever possible.

Section 3. Church Ministry Staff: The Church Ministry Staff is responsible for the leading, administering and overseeing of specific ministries to which they have been called.

A. Staff Selection:

1. The Personnel Committee will recommend that the church call or employ staff members as the church will need. The Personnel Committee will create a title and job description to be presented to the church to establish a new position. A compensation package will also be developed in conjunction with the Stewardship Committee. Staff members will be recommended to the church by the Personnel Committee. The Personnel Committee will present candidates to the church. Candidates will be employed by church action.

2. The election will take place at a special called or regular business meeting.

3. Election will require an affirmative vote of three-fourths of those present and voting.

5. The staff member will serve until the relationship is terminated as defined below.

B. Staff Review: An annual evaluation is to be completed with the Personnel Committee. This evaluation is to be completed prior to the proposed annual budget of each calendar year.

C. Staff Termination: As circumstances arise, the staff positions may be vacated. The church will adhere to the following termination process:

1. The staff member will give at least two weeks’ notice at the time of resignation before terminating his responsibilities.

2. Upon recommendation from the Personnel Committee and a three-fourths majority vote of the church in a special called business meeting, the staff member will be removed from the position.

3. If the staff member has been employed for at least ninety days (90) days, the church will give thirty days (30) compensation to the staff member in their request for him to vacate the position.

Section 4. Church Support Staff: The Church Support Staff will assist the pastors and Church Ministry Staff and perform the duties necessary for the daily operation and maintenance of the church. The Church Support Staff will not be required to be members of the church.

A. Staff Selection:

1. The Personnel Committee will recommend that the church employ staff members as the church will need. The Personnel Committee will create a title and job description to be presented to the church to establish a new position. A compensation package will also be developed in conjunction with the Stewardship Committee. Staff members will be hired by the action of the Personnel Committee.

2. The Personnel Committee will report any new hires during the next regular business
meeting.

3. The staff member will serve until the relationship is terminated as defined below.

B. Staff Review: An annual evaluation is to be completed with the Personnel Committee. This evaluation is to be completed prior to the proposed annual budget of each calendar year.

C. Staff Termination: As circumstances arise, the staff positions may be vacated. The church will adhere to the following termination process:

1. The staff member will give at least two weeks’ notice at the time of resignation before terminating his responsibilities.

2. Upon action from the Personnel Committee, the staff member will be removed from the position.

3. If the staff member has been employed for at least ninety days (90) days, the church will give thirty days (30) compensation to the staff member in their request for him to vacate the position.

Section 5. Moderator: The lead pastor will serve as moderator. In the absence of the lead pastor or at such times as he will request, another pastor or the chairman of the deacons will preside; or in the absence of all of the above, the clerk will call the church to order and an acting moderator will be elected.

Section 6. Clerk: The church will elect annually a church clerk. The clerk is responsible for maintaining all records considered to be church property. These records include but are not limited to:

● A suitable record of all actions of the church

● A register of the names of members with dates of admission, dismissal, or death

● All communication and written official reports

● Issuing letters of dismissal

● Preserve on file, and give legal notice of all meetings where such notice is necessary

The clerk may delegate any of the clerical responsibilities.

Section 7. Treasurer: The church will elect annually a church treasurer. The treasurer is responsible for maintaining the following, but not limited to:

● To keep the church checkbook and its reconciled balance

● To write checks for payments due as presented by the church office staff

● To prepare the payroll and payroll taxes as required by law

● To prepare all monthly, quarterly and annual payroll reports and documents

● To provide all financial records for examination and or audit upon request by the Stewardship Committee.

The treasurer will be bonded. The treasurer will serve as a voting, ex-officio member of the Stewardship Committee. The Stewardship Committee may delegate any of the treasurer’s responsibilities.

Section 8. Trustees: The church will appoint three Trustees who will hold in trust the church property. They will serve for as long as they and the church are willing.

A. Corporation: The Trustees will serve as the directors of the Edgewood Baptist Church Incorporated, its successors and assigns.

B. Trustees Responsibilities:

1. With prior, specific approval of the church, will buy, sell, mortgage, lease or transfer any real property and affix their signatures to legal documents required for said transaction.

2. Will be guardians of the church’s safe deposit box. The safe deposit box should contain all original legal documents.

3. Maintain a copy of all legal documents at the church office.

C. Trustee Selection: Trustees will be recommended by the Nominating Committee and elected by the church, as needed.

ARTICLE III. PROGRAM

Edgewood Baptist church will provide opportunities for Christian education, discipleship, evangelism, and missions to strengthen the saints and advance the gospel.

Section 1. General Policy: All ministries of the church will be under church control and report regularly to the church. No person will be elected to a position who is not a member of Edgewood Baptist Church. Ministries will be funded by the recommendation of the Stewardship Committee and evaluated by their leaders and the church council.

Section 2. Christian Education & Discipleship: Edgewood Baptist Church will provide ongoing educational opportunities for all ages in order to teach the Bible and train one another to become fully devoted followers of Jesus Christ.

Section 3. Evangelism & Missions: Edgewood Baptist Church believes that we are directly responsible to fulfill the Great Commission. Therefore, we will take the gospel to our community, state, country and the world through our giving, programs and actions.

We will seek to engage in mission action, support world missions through praying and giving, and provide information regarding the work of the church and denomination. Edgewood Baptist Church will provide opportunities for men and women of all ages to be engaged in mission opportunities.

ARTICLE IV. CHURCH COUNCIL, COMMITTEES & TEAMS

Section 1. General Policy:

A. Standing committees are primarily focused on the administrative tasks as defined for each standing committee below. All standing committee members and chairpersons will be recommended by the Nominating committee and elected by the church. Each standing committee shall be made up of six (6) members each to serve a three (3) year term on a rotating basis. Members of standing committees will not serve consecutive terms on the same committee. A pastor will serve as an ex-officio, voting member of each standing committee. Standing committees will report regularly and make recommendations to the church.

B. Special committees may be appointed by the church upon recommendation from the Nominating committee or the moderator for a specific purpose and time period.

C. The Nominating committee will not nominate, for any position, a person who is not a member of Edgewood Baptist Church.

D. Standing committees will establish teams as needed to accomplish the purposes of the committee. A roster of team leaders will be made available to the church in January of each year.

Section 2. Church Council:

A. The primary function of the council will be to develop policies to fulfill the mission of the church. They will also be responsible for coordinating the long range and ministry plans of the church each year.

B. The council will have as regular members the Pastors, Chairman of the Deacons and the standing committee chairpersons. The Church Council will not include the chairperson of the Nominating committee.

Section 3. Standing Committees & Teams:

A. Education Committee: It is the responsibility of this committee to work with the pastors and ministry staff to establish, oversee, give support to and direct the educational programs of the church and their education teams. Education teams will enlist teachers appropriate to their program and provide a roster of teachers at a business meeting each year.

B. Facilities Committee: It is the responsibility of this committee to establish, oversee, give support to and direct the facilities teams who are charged with all church property maintenance, repair and replacement including building construction.

C. Ministry, Missions & Outreach Committee: It is the responsibility of this committee to establish, oversee, give support to and direct the ministry teams who are charged with all ministry efforts of the church while cooperating with other committees, teams and program leaders.

D. Personnel Committee: It is the responsibility of this committee to care for all matters relating to the church ministry and support staff of Edgewood Baptist Church. It will specifically be responsible to:

● Survey the need for additional positions

● Prepare and update, as necessary, position descriptions of all staff

● Recruit, interview and recommend to the church new ministry staff personnel

● Recruit, interview and hire new support staff personnel

● Develop and recommend salary scales, salaries and benefits for the staff

● Develop and recommend policies and procedures to include necessary disciplinary action and/or termination of staff

E. Stewardship Committee: It is the responsibility of this committee to develop, promote and supervise all phases of the stewardship program for the church’s financial operation. This will specifically include:

● Stewardship education

● Budget planning, promotion, and execution

● Supervise the receiving, recording, depositing and reporting of all gifts, tithes, offerings, expenditures and assets of the church

● Appoint and oversee a “counting” team made up of church members who will be responsible for counting all money contributed to the church, verifying contributions and preparing appropriate records for the Treasurer and support staff and make timely deposits of all receipts

Section 4. Nominations:

A. Nominating Committee: The lead pastor, chairman of the deacons, and church clerk will recommend a Nominating committee of three (3) people to be elected by the church in a regular business meeting of each year. The members of the Nominating committee may not be elected to more than three (3) consecutive one (1) year terms.

B. Standing Committees & Officers: The Nominating Committee will nominate the standing committee members, the standing committee chairpersons and elected officers to be voted on by the church in a regular business meeting of each year.

ARTICLE V. ORDINANCES

Section 1. Baptism:

A. Baptism Candidates: Any person who confesses Jesus Christ as Lord, believes God raised Him from the dead, indicates a commitment to follow Christ as Lord, and desires to be baptized may be considered a candidate for baptism.

B. Baptism Process:

1. Baptism may be administered by any Christ-follower, on behalf of the church, upon approval by a pastor.

2. The candidate (and the Christ-follower who will baptize them, if applicable) will meet with a pastor for counsel regarding baptism. If all are agreed, the baptism will be scheduled.

3. Baptism will be by immersion.

Section 2. Lord’s Supper:

A. Lord’s Supper Participants: All baptized believers are encouraged to participate after self-examination.

B. Lord’s Supper Administration:

1. The Lord’s Supper will be observed at least quarterly.

2. The pastors and deacons will be responsible for the administration of the Lord’s Supper.

ARTICLE VI. CHURCH MEETINGS

Section 1. Worship Services: The church will meet regularly for preaching, instruction, testimony,evangelism, prayer, and congregational singing, as befits the worship of Almighty God, conducted under the direction of the pastors of the church and/or the ministry staff.

Section 2. Regular Business Meetings: Four regular business meetings will be held each year ideally one per quarter, with the specific date, time, and place of each being determined by the church council. These meetings will be placed on the church calendar and communicated to the church at least 30 days prior to the meeting.

Section 3. Special Business Meetings: A special called business meeting may be held to consider matters of significant nature. Notice of the subject, date, time and place must be given in the bulletin and/or announcedduring worship services on two separate Sundays unless an emergency requires otherwise.

Section 4. Quorum: The quorum consists of those who attend the business meeting, provided it is a regular meeting or one that has been properly called.

Section 5. Parliamentary Rules: Any question that is not provided for by the foregoing rules will be decided according to Robert’s Rules of Order (latest edition).

Section 6. Voting Procedure: A decisive vote will require the majority of the voting quorum unless otherwise specified.

ARTICLE VII. CHURCH FINANCE

Section 1. Budget: The church will annually adopt a budget as presented by the Stewardship Committee and approved by the church during its final regular business meeting of the calendar year.

Section 2. Accounting: A system of accounting which will adequately provide for the handling of all funds will be the responsibility of the Stewardship Committee to be administered by the church counters, treasurer, designated church staff and/or designated church members.

Section 3. Fiscal Year: The fiscal year of the church will begin January 1 and end on December 31.

ARTICLE VIII. ADOPTIONS AND AMENDMENTS

Section 1. Adoption: This constitution and by-laws will be considered adopted and in immediate effect if and when this church votes in favor of same, 3/4 majority.

Section 2. Amendments: This constitution and by-laws may be amended, altered or repealed by a 3/4 vote of the members present and voting at any regular business meeting of the church or at any specially called meeting for that purpose, provided that such amendment, alteration, or repeal as is proposed will be given to the clerk in writing, will be presented to the church at least thirty days before the time the vote is taken, and will be announced from the pulpit to the church on the Sunday following its being presented to the church.

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